Requirements/Procedure to get a VAT ID for an Estonian Company
If the company sales in EU exceeds 40 000 EUR, then the company must apply for a VAT ID.
In case you want to apply for a VAT ID before you have started a business or the 40 000 EUR limit is exceeded, it is required to make clear the planned business activities.
It is important to know that VAT ID is not granted always automatically and further investigation might be done by the tax authorities. You must give enough supporting explanations and proof usually helps to avoid further questions from tax authorities and related time.
Authorities usually make the decision in 1 week.
Tax returns become compulsory
Once your company has been granted a VAT ID, you must give monthly tax returns, even if your company does not have any activities at all.
Monthly tax reports are:
- Income tax return – latest on the 10th day of the next month
- VAT return – latest on the 20th day of the next month
In case you fail to give the tax returns on time, your company might get a penalty from the tax authorities and you may lose the VAT ID.
If the company has no VAT ID
It is allowed to sell goods and/or services in Estonia or in the EU without VAT, as long as total annual sales do not exceed 40 000 EUR.
Sales inside Estonia or to EU clients without a VAT ID
It is virtually impossible to buy and sell goods without a VAT ID. But if a company has a VAT ID, all EU sales to companies will be with 0% VAT (if the buyer has a VAT ID) and all purchases will also have 0% VAT.
Intra-community sales of services
According to Estonian law, if sales or services are made to companies (with VAT-ID) outside of Estonia, the Estonian company does need a VAT ID even if sales are below 40,000 EUR for the following list of services:
- grant of the use of intellectual property or transfer of the right to use intellectual property;
- advertising services;
- services of consultants, accountants, lawyers, auditors and engineers, translation services, as well as data processing or the supplying of information;
- financial services, except for leasing safes, or insurance services, including reinsurance and insurance intermediation services;
- allowing the use of staffing requirements;
- the hiring or leasing of our establishment on movables, except means of transport;
- electronic communications services, including assignment of rights to use transmission lines;
- electronically supplied services;
- allowing access to natural gas or electricity, heating and cooling energy network connections, and transmission of natural gas or electricity, heating or cooling energy through networks and services directly related thereto;
- transfer of permitted limit values of emissions of greenhouse gases regulated by the Ambient Air Protection Act;
- refraining from the services specified in clauses 1)-10) of this subsection, waiving the exercise of a right or tolerating a situation for a charge.
Sales and purchases outside the EU
If a company does business only outside of the EU, there is no need for VAT ID at all. However, if there are costs made in the EU, it might be reasonable to acquire a VAT ID to get VAT refunds from EU costs.
Contact Us to discuss your profile and eligibility.